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Purpose and Responsibilities
Materials Management is responsible
for Judicial's procurement (i.e., lease, rental, purchase) of goods and
services. The Judicial Branch is committed to meeting the objectives of
Title 4 Section 98 of the Connecticut General Statutes, which requires
the issuance of purchase orders and the transmittal of all commitments
to the State Comptroller.
It is the
duty of Materials Management to ensure that the equipment, supplies,
forms, and contractual service needs of the Judicial Branch are
acquired, accounted for, and disposed of in compliance with applicable
rules and regulations of the Branch and the State.
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Purchasing
Process Standards
Purchasing contracts will
be awarded to the low cost responsive bidder. In addition to compliant
product specifications, other factors considered in awarding contracts
include:
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PRICING - All prices placed on orders shall be legitimate
verified prices. All orders are subject to competitive pricing
analysis.
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C.H.R.O. COMPLIANCE
- Under the policies and procedures of the Office of the Chief Court
Administrator, the Materials Management Unit will supervise the
process for acquiring C.H.R.O. compliance certification for
contractors, service providers, and suppliers doing business with
the Judicial Branch.
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STATE SET-ASIDE - The
Department of Economic and Community Development's guidelines
require that 25% of all contracts be placed with State Set-Aside
Businesses (SSA) including, Minority-Owned Business (MBE)
enterprises. Judicial's commitment to the State Set-Aside program is
established each fiscal year with the approval of the Executive
Director of Administrative Services, Office of the Chief Court
Administrator.
In order to
meet goals under Department of Economic and Community Development's
State Set-Aside program, Request for Proposals (RFP's) and Request
for Quotations (RFQ's) for providing goods and services to the
Judicial Branch may be published exclusively for participation by
SSA or MBE vendors.
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WASTE PREVENTION AND RECYCLING
- The Recyclable content of products and
packaging are considerations that are used to differentiate tie bids
and to give additional value.
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Bidder Contract and Confidentiality:
Suppliers and
their representatives may contact personnel at the Materials Management
Unit concerning specifications of a Request for Proposal (RFP) or a
Request for Quotation (RFQ) until bids are opened publicly.
Technical
questions requiring consultation with other appropriate Judicial
personnel should be addressed to the Materials Management Office.
Any
changes to specifications must be communicated in writing to all holders
of the original specification.
Once bids are opened, and until the contract award is made public, the
Materials Management Unit will only communicate with participating
vendors on points of clarification.
Contact
Information:
State of Connecticut -
Judicial Branch
Materials Management Unit
90 Washington Street
Hartford, CT 06016
Phone (860) 706-5201 - Fax: (860) 706-5099
Business Hours: 8:30 a.m. - 4:30 p.m.
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